Company secretary
in Singapore.

Stay compliant with the local regulations hassle-free. With our dedicated company secretary services, we will professionally handle all your time-consuming administrative tasks, from timely report filing to tracking critical deadlines and more.

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Run your business smoothly with
a dedicated company secretary.

Guidance at every step

Trust the years of our secretarial experience and let us support you and your business. We have successfully helped and guided a variety of business entities of various sizes, from startups to larger established companies.

Deadline reminders

We are proactively monitoring your compliance requirements and act or notify you in time. You never have to worry about late filings or overdue fees.

Your documents online

Our company secretary service is 100% online. You can sign all necessary paperwork electronically via DocuSign, and the company documents will be securely kept online where you can always view them.

Company secretarial services

Providing and acting as your company secretary.

The Singapore Companies Act requires that all companies in Singapore must appoint at least one local company secretary within six months of incorporation. The secretary is responsible for handling on-going statutory compliance matters and ensuring the company is compliant with all regulatory requirements.

Essential company secretary service.

  • Provision of a named company secretary

    This includes all mandatory annual procedures. As your named company secretary, we will:

    • Safe custody of the company’s books, records and the company seal/chop (if any)
    • Maintaining annual filing of statutory forms with ACRA and ensuring all fees are submitted correctly and on time
    • Arranging the Annual General Meeting of the company, including sending out required notices to Shareholders.
    • Preparation of minutes and resolutions passed at the Annual General Meeting of the company
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Single annual fee

Additional ad-hoc secretary services.

From time to time, especially when your company undergoes changes, you may also need some of our ad-hoc secretary services:

  • Preparation of board meetings other than the AGM
    • Preparation of director’s resolutions
    • Distributing company’s financial reports
    • Preparation of meeting agenda
    • Attendance and taking of meeting minutes
    • Communicating with the shareholders
  • Filing of company changes and other statutory returns with ACRA
    • Appointment or resignation of company officers
    • Update of particulars of company officers and shareholders
    • Amendments to the company constitution
    • Share allotments, share transfers, capital reduction, subdivision or consolidation of shares
    • Assistance with due diligence on any new shareholders investing in the company
    • Changes in company name, principal activities
    • Notifying ACRA of any charges over assets entered into by the company
    • Monitor filing deadlines of the statutory returns with ACRA
  • Maintenance and upkeep of statutory registers
    • Filing of signed Board Resolutions
    • Maintenance of minutes books (AGMs and EGMs) and various registers
    • Issue of share certificates
    • Creation and maintenance of Register of Registrable Controllers (RORC) at the company’s registered office. From May 2020, the RORC is required to be lodged with ACRA and any changes updated within 2 days of the change. The RORC will be accessible to public agencies in Singapore such as law enforcement agencies. Members of the public will not be able to access the RORC information or purchase any extracts of these lodgements.
    • Creation and maintenance of Register of Nominee Directors. This register must be maintained at the company’s registered office and be available for inspection by ACRA on request.
  • Other roles and services
    • Providing resolutions of the company for corporate actions such as opening a bank account, entering into contracts with suppliers and customers, changing office holders etc.
    • Providing information and guidance on any relevant changes in statutory law
    • Arranging for certification, notarisation and legalisation of documents
    • Assistance with companies’ striking off applications to ACRA and de-registration of branches
    • Conversion of business entities
    • Stamping of documents
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Single one-off fee

Overview of requirements for starting a company.

At least 1 shareholder

A resident director

A company secretary

Address in Singapore

At least $1 in capital

FAQ

Common questions & answers.

What are the essential prerequisites of a corporate secretary?

Under Section 171(1AB), the Company Secretary of a public company must possess at least one of the following qualifications:

  • A qualified person under the Legal Profession Act (Cap. 161)
  • An accountant registered with the Institute of Certified Public Accountants of Singapore
  • A member of the Singapore Association of the Institute of Chartered Secretaries and Administrators or possess such academic or professional qualifications as may be prescribed, and is capable of discharging the function of Secretary of the company
What does a corporate secretary do?

A corporate secretary will handle all the legal documentation and compliance, and these also include:

  • Updating the company information (e.g., address, shareholding, and auditors) with the Accounting and Corporate Regulatory Authority (ACRA)
  • Preparing and filing compliance documents (e.g., annual returns and AGM documents)
  • Setting up and maintaining a company secretarial box where to keep documents on file
  • ACRA compliance filings
  • Company de-registration
Are the documents available for public inspection?
For private limited companies, documents such as accounts, debentures, names of directors, share capital, and particulars of any legal charges are not open to public inspection. However, some documents are available for inspection to shareholders.
Where will the first and subsequent board meetings of directors have to be held?
Anywhere. However, in order for the company to be considered as a tax resident in Singapore, the tax comptroller requires board meetings or at least the substantive meetings to be held in Singapore.
Ready to get started?

Let our experts help you stay compliant and file any company updates swiftly and accurately.

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Not sure where to begin?

Schedule a free 30-minute discovery call to discuss starting & operating your company in Singapore.

Faith Garcia, Client Relations & Business Development
Schedule a discovery call
Acclime Singapore Pte. Ltd.
UEN 200501892E

+65 6372 8778

We are open: Monday – Friday
9 am – 6 pm (UTC+8)

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