Outsourced payroll
in Singapore.

Trust our experienced and skilled staff to help take care of the payroll system for your Singapore company. We will manage your payroll process, ensure that you comply with the regulations and handle these time-consuming tasks.

Outsourced payroll service in Singapore

400+ foreign entrepreneurs and their startups in Singapore trust Acclime.

Leave your payroll to
our in-country experts.

Simplify amd your payroll by leveraging the benefits of working with the in-country payroll experts. Through our online-managed payroll services, you will get:

Integrated tax compliance

Besides calculating and processing payroll, we can also confidently file compliance reports on your behalf.

Robust reporting

Detailed reporting that allows you to keep in control of your HR management and costs.

Online management portal OPTIONAL

Manage and view your payroll through a self-service platform; no spreadsheets or documents to mail.

Complete payroll services

Flexible and scalable payroll solutions.

Our payroll services cover all the elements of the payroll process and can be customised to meet your company’s need.

  • Payroll

    A. Initial payroll setup

    We will import your employee data and set up the payroll system to meet your needs, regardless of what compensation and benefits policy your company has.

    What is included?

    One-off

    B. Monthly payroll services*

    We will notify you to confirm essential employee details, such as salary, leaves and more. We will then take care of your payroll calculations, statutory contributions, filings, salary payments and other paperwork for you. All you need to do for us is to review and approve the documents. Detailed reports such as payslips and other documents will be available online on the service platform.

    What is included?

    Monthly

    C. Helpdesk

    We will provide virtual help desk support to answer employee queries about their payroll. These are channelled through the authorised person in your company.

    Monthly

    D. Year-end services

    We will prepare and submit all necessary year-end returns, filings and tax forms for each employee.

    What is included?

    Anually

  • Client self-service portal

    Like our other services, our payroll service is also managed online through our platform, which makes it more convenient for you. There will be no spreadsheets, documents, emails or phone calls required. You can access the payroll online at any time through ESS and MSS and manage:

    • Employee data
    • Employee attendance
    • Requesting and managing leave
    • Claiming expenses and more

    Monthly

Request a quote

Intial payroll setup.

  • Initial setup in the payroll software
  • Input the employees’ data
  • Upload payroll history of employees
  • Define and agree with the company regarding the information and document flow
  • Registration of new employer with the Central Provident Fund Board

Monthly payroll services.

  • Set up new joiners in the database (only payroll-related fields will be captured)
  • Calculation of gross salary, salary deductions, allowances, net salary and others as required
  • Generate one standard set of payroll reports (PDF format):
    • Payroll summary
    • Basic pay reconciliation
    • Allowance and deduction reconciliations
    • Generate bank listing
    • Generate cheque, cash or on-hold listings (if required)
    • Central Provident Fund (CPF)/Foreign Worker Levy (FWL) reports
  • Distributing payment to employees’
  • Generating e-Payslips
  • Computation, filing and payment of CPF and other statutory deductions to the respective authorities including payment of respective contributions
  • Attending to any employee queries
  • Processing expense claims that can be submitted and approved through the payroll system
  • Administering the leave system, both applications and approvals for leave
  • Calculating and NS makeup pay claims required

Year-end services.

  • Preparation and submission of tax form IR8A, IR8S, Appendix 8A (benefits in kind), Appendix 8B (stock options) for the employees and Form E for employer, if required
  • Registering eligible employers for the Auto Inclusion Scheme (AIS) and providing the information required under the AIS scheme to the IRAS at the end of each tax year
  • Process and record annual leave, commissions & bonuses to staff

*Our monthly regular processing fees follow a tiered structure, where the average fees per employee will decrease as the total number of employees increase. The total monthly processing fees will be the sum of the costs for each tier. Your actual monthly fees will then vary based on the fluctuations in your headcount.

An irregular processing fee will be applied as required for any employee payment processing, which does not coincide with monthly regular payroll processing (off-cycle processing), eg religious festivities bonus, performance bonus pay-outs, incentives, etc.

Payroll implementation process

Simple steps to implement your payroll.

1. Initial assessment

First, we will identify your payroll needs, select suitable services and prepare the initiation of the selected services. We will also evaluate ways to improve the overall payroll process.

2. Service blueprint

Once the services are chosen, we will produce a payroll blueprint document which sets out the aspects of the payroll administration, such as initial data migration, ongoing processing, calculation details, reporting requirements and employee services and payroll calendar. This blueprint will act as a guideline for both parties.

3. Testing phase

During the testing phase, we will customise the payroll system to satisfy your needs, set up the system, transfer the employee data and integrate transaction data.

4. Parallel run & evaluation

Next, we will analyse the results with the previous payroll calculations. We then will evaluate the calculation differences and switch to our payroll system for the agreed contractual time.

5. Production

Finally, your payroll system will be set up and ready to launch.

Ongoing customer support from people who care about your team.

Engage with our services for professional payroll and tax support. Despite your company running without a hitch, we will always notify you when there are regulatory changes that could possibly impact your company.

Request a quote
Acclime benefits

Why outsource your payroll
to Acclime?

Reduced operating costs

Save expenses with our cost-effective payroll technology. There is no need to worry about any hidden costs as our fees are transparent and predictable. We can also decrease your spendings by combining it with other services such as HR, accounting and taxation.

Complete payroll solution

Our services will provide you with everything you will need to pay your staff accurately and on schedule, from calculating payroll and benefits through tax computation to payments, robust reporting and statutory compliance filings. Everything is customed to meet your company size and needs.

Effective communication & reporting

Make your work hassle-free and be in the loop of your payroll process with our effective payroll services, consistent reporting and communication through a single point of contact.

FAQ

Common questions & answers.

What is the incorporation procedure, and how long does it take?

Firstly, you choose the name of the proposed company and search the availability of that name with ACRA. Assuming the name is available, it is then reserved for 60 days online through ACRA. After the name has been approved, you will have to inform your company secretary to incorporate the company online. Details of the Director(s), issued/paid-up share capital, shareholder(s) and primary business activities are submitted. The time frame for incorporation (for local directors) is within 1 day. With foreign Directors on board, the incorporation process can take a little longer.

Incorporation forms such as Form 45 and Form 49 are also completed for the secretarial records to show that all the company’s officers agree to their responsibilities and terms of appointment. This paperwork is not required by ACRA, but most companies prefer to have hard copies of agreements for the purpose of transparency. A hard copy of the Certificate of Incorporation, notarised by an ACRA officer, can be ordered from ACRA, if required.

How do I register a business?
For a business, you are required to register with ACRA under the Business Registration Act. You must choose your business name and submit an Application for Approval for a Business Name and Application to Register a Business Firm. A registration fee of $65.00 is payable. Upon registration an email notification will be issued to you which is valid for one year and renewable annually at S$ 20.00.
Are there any restrictions on company names?
Yes, certain names including references to Government bodies and professional bodies will need justification. A name cannot be registered if it is the same (or sometimes, very similar) as an existing company – unless a successful appeal is made to ACRA.
How long does it take to incorporate a Private Limited Company?
At Acclime Singapore, we can incorporate your company within a day, once we receive all signed documents.
Are licences required?
Yes, for certain specified groups; for example banking, insurance, financial services, consumer credit-related services, education, and employment and maid agencies.
What is a foreign company?
A foreign company or branch is a company that is registered in Singapore with its head office outside Singapore.
Can I start a branch of a foreign company in Singapore?
Yes. Such a branch is also registered under the Singapore Companies Act. The following documents will be required together with the application fee:
  • A certified copy of the foreign company’s Certificate of Incorporation or registration document
  • A certified copy of the foreign company’s charter, statue, constitution or memorandum or articles of association
  • A memorandum of appointment or power of attorney appointing 2 or more locally resident persons
  • A form by the foreign company giving the particulars of the directors at the time of registration
  • Notice of Situation of Registered Office and of Office Hours at time of Incorporation
  • Statutory Declaration by Agent of Foreign Company
What is the minimum and maximum number of directors permitted?

A company must have a minimum of one director and if there is only one director, he must be a local Resident Director (i.e., he must either be a Singapore Citizen, Permanent Resident, or a person holding an Employment Pass).

We can make arrangements for a nominee resident director, if you require this service. A deposit and letter of indemnity are required. There is no limitation on the number of Directors on board.

Are there any residential or nationality requirements or professional qualifications for directors?
No, there are no general requirements of residence or qualification (although one of the Directors must be a local resident Director.) Undischarged bankrupts or persons subject to disqualification under the Companies Act Cap 50 cannot act as Director.
What is the minimum issued/paid up capital?
$1 per shareholder (congruent with currency of paid up capital). The indicated issued share capital must be paid up immediately upon commencement of business transactions.
What is the permitted currency of share capital?
Any currency is permitted, although the Singapore Dollar is the preferred currency of choice and convenience.
Are registered or bearer shares allowed?
Private limited companies can only have registered shares. Bearer shares are not allowed.
What is the minimum number of shareholders?
One. The shareholder(s) can be a corporate body or an individual.
What documents must be maintained at the registered office?
  • Certificate of Incorporation & Common Seal
  • Statutory books & Memorandum & Articles of Association
  • egister of Members
  • Accounting Records, however, directors can decide to keep documents at a different place, the location of which must be agreed by way of Directors resolution and lodged with ACRA. We can provide this service.
Ready to get started?

Manage your team’s payroll with complete payroll solution tailored to your specific requirements.

Not sure where to begin?

Get a free 30-minute consultation on starting and operating your company
in Singapore.

Alan, Commercial director
Acclime Singapore Pte. Ltd.
UEN 200501892E

Get in touch with us
Reach us Monday – Friday
9 am – 6 pm (UTC+8)

+65 6372 8778

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